Zapier for EAs
Eliminate repetitive admin tasks and focus on what really matters
Discover real-world workflows and free templates to save time, reduce chaos, so EAs can become stronger strategic partners to their execs.
✔️ Connect 8,000+ apps
✔️ No-code and low-code automation
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Zapier is trusted by over 3.4 million companies worldwide
Customer Story — Viva
Customer Story — Viva
Executive Assistants of the Future are Powered by AI and Automation
Viva hires, trains, and matches top-tier remote EAs with execs at fast-growing companies backed by VC firms like Sequoia, a16z, Insight, and Coatue. Dania, who supports one of Viva’s co-founders, realized that the key to scaling wasn’t just hiring more people. It was helping her team — and herself— automate repetitive work with AI and unlock more time for strategic contributions.
“When we approach problems at Viva, we think AI and automation first. Zapier is the foundation for helping us get there.”
—Dania Maduro, EA at Viva
days saved every month
2,219
By using Zapier and AI to automate tasks across the company, Remote is reclaiming 2,200+ days, allowing them to grow in a strategic way.
hiring costs avoided
$500K
With an automation-first approach Marcus has helped Remote avoid $500,000 in hiring costs for the IT team.
IT tickets solved automatically
27.5%
By combining automation and AI, the IT team is automatically closing 27.5% of help desk tickets without human intervention.
Templates you can use today
Real automations. Real time saved. These plug-and-play workflows were built by EAs who’ve been in your shoes—and wanted their time back.
Template Spotlight: Gmail Auto-Replier
This template helps you get ahead by automatically drafting thoughtful replies to each email. It saves you hours of manual writing while still giving you full control to review, edit, and send. It’s the fastest way to keep communication moving without dropping the ball.
How it works:
- The agent scans the inbox for new emails
- It drafts personal replies based on the sender & content
- You review and hit send — or tweak as needed
More templates to try:
Slack Thread Summarizer
Create AI-powered summaries of Slack threads with a single emoji reaction. Save time, stay informed, and never miss important details in your team's conversations.
One-on-one meeting coach and note taker
Automate meeting summaries, receive personalized coaching feedback, and track your leadership growth—all from your Zoom recordings.
Automatic call prep
Help customer-facing teams prep faster and smarter.
Expense Tracker
Track expenses for your expense report and email them to your team for reimbursement from one Table.
Swag Order Form
Effortlessly create and customize order forms to streamline your sales process.
Employee recognition form
Automate the way your team exchanges praise with a customizable employee recognition form template.
Connect your apps to build automations and workflows that work for you and your execs
Zapier connects more than 8,000 apps to automate your workflows - all without code. Get started in minutes.
Customer Story — Zonos
Customer Story — Zonos
From executive assistant to automation leader: How Zapier helped an EA redefine his role and scale impact at Zonos
Automation hasn’t eliminated jobs at Zonos, it’s actually created opportunity. Zonos employees who have been able to automate large parts of their role, have gone on to take on new projects or roles that allow them to increase their impact and job satisfaction—just like it did for him.
“Automation isn't about replacing humans. It’s about elevating them to do what only humans can do.”
—Connor Sheffield, Head of Marketing Ops and Automation at Zonos
50%
Reduction in customer onboarding time by using Zapier
Hundreds
Number of hours saved via internal automations like Inbox Broom
15+
employees across departments actively building Zaps
Zapier is the automation platform of choice for 87% of Forbes Cloud 100 companies in 2025
93%
Customers who say using Zapier has made them better at their job
25M
Customers have created over 25 million Zaps on the platform
6 mins
The average user takes less than six minutes to set up a Zap
Learn to use Zapier today
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